Are you looking to understand how much Expensify costs and see which Expensify pricing plan is a good fit for your organizations? We’ve got you covered with plan details and Expensify alternatives.
What is Expensify?
Expensify is a financial services company that provides an online expense management service for businesses, individuals and the self-employed. It is a great solution for solopreneurs, startups, SMBs, mid-market companies, and enterprises.
With Expensify you can create expense reports by importing expenses and receipts from credit cards and emails in conjunction with the Expensify mobile app to take pictures of receipts. Expense reimbursement can be done in-product through ACH Direct Deposit or by exporting reports to a payroll solution.
SmartScan from Expensify reads receipts and automatically creates expenses or matches them to transactions imported from a credit card. Expensify works as a cloud-based business accounting system with powerful tools that also track travel expenses by calculating the amount of time spent by a user on a particular project or by calculating the miles that personnel have traveled. Let’s take a look at a breakdown of the Expensify pricing options.
Expensify Overview
Expensify Pricing Plans
Expensify pricing has different plans for businesses and individuals or those who are self-employed. They offer a free plan for businesses as well as a free plan for individuals up to 25 SmartScans/month. Expensify also offers a 50% discount on annual subscriptions.
Business Plans
Free
- Get free Expensify Cards for the whole team
- reimburse cash expenses
- send invoices
- and pay bills.
Collect
- Everything in the Free Plan
- custom coding
- accounting integrations
- and expense approval
Control
- Everything in Free & Collect plans plus
- multi-level approval
- expense policies
- and custom reporting.
Individuals & Self Employed
Track
- Track Expenses
- Track Mileage
- Receive & Send Money
- Split Bills with Friends
Submit
- Send Expenses
- Send Invoices
- Receive & Send Money
- Track Mileage
Expensify Product Comparison
One of Expensify’s main competitors is FreshBooks. However, these two tools can be used in conjunction with one another. FreshBooks is solely focused on invoicing and Expensify offers a lot of report options to track expenses.
| TOP FEATURES | EXPENSIFY | FRESHBOOKS |
| Approval Process Control | ✓ | – |
| Corporate Card | ✓ | – |
| Expense Tracking | ✓ | ✓ |
| Mobile Receipt Upload | ✓ | ✓ |
| Multi-Currency | ✓ | ✓ |
| Receipt Management | ✓ | ✓ |
| Reimbursement Management | ✓ | – |
| Spend Control | ✓ | ✓ |
| Time & Expense Tracking | ✓ | ✓ |
| Workflow Management | ✓ | – |
How much does Expensify cost?
Expensify has a free plan for businesses as well as individuals and self employed workers. The paid Expensify pricing plans have monthly and annual subscriptions. If less than 50% of your company’s spend is on the Expensify Card, you’ll pay the unbundled fee on a sliding scale. Currently, the card is available to any company with a US business bank account. Expensify pricing starts at $0 and goes up to $18 per month.
| BUSINESS PRICING | ||||
| PLANS | MONTHLY | ANNUAL | ||
| BUNDLED | UNBUNDLED | BUNDLED | UNBUNDLED | |
| FREE | $0 per user per month | $0 per user per month | $0 per user per month | $0 per user per month |
| COLLECT | From $10 per user per month | From $20 per user per month | From $5 per user per month | From $10 per user per month |
| CONTROL | From $18 per user per month | From $36 per user per month | From $9 per user per month | From $18 per user per month |
| INDIVIDUALS & SELF EMPLOYED PRICING | ||
| PLANS | TRACK | SUBMIT |
| Up to 25 SmartScans/month | $0 per user per month | $0 per user per month |
| More than 25 SmartScans/month | $4.99 per user per month | $4.99 per user per month |
If Expensify Pricing is Too High or Not a Fit, Check out These Expensify Alternatives
- FreshBooks
- Zoho Books
- QuickBooks
- Sage Business Cloud Accounting
- Zoho Expense
- Bill.com
